How do you allocate tasks to your VAs and keep track of the progress? Using a good project management tool will help you to:

Allocate tasks with detailed descriptions and files.

Set clear deadlines and number of hours allocated.

Check the status of your projects.

Enable collaboration between your VAs and employees.

This way, you’ll know where you and your team stand at all times.

For form creation, you can use the WP Forms to create an advanced form in.

Form Locker addon gives restricted access to your VA to create forms and access the final results.

Drag and drop builder feature helps to build an advanced form easily.

Pre-made contact form templates

This is the most common challenge faced by anyone looking to hire a VA. When you’re in an office, you have an idea of what everyone’s working on. But when your VA is not in sight, how do you know what they are working on?

There’s a simple solution. Use a time tracking tool like Time Doctor. With Time Doctor, you can address these concerns to make sure your virtual staff is working diligently.

Check out how Time Doctor can address your concerns.

As most VAs charge an hourly rate, time is literally money. The problem is, they could always inflate the time it took them to get a larger payday. So how do you ensure that you’re only paying for hours worked?

With Time Doctor, you can track how much time your virtual staff spends on virtual assistant tasks.

Just  get a Time Doctor account and add your VAs to the team. All they have to do is click when they start  working on your tasks and once they’re done with the task, they can switch the timer off and you’ll have an accurate record of how long they worked.

You now have a way of verifying how much time VAs spend on a task. But how do you know that it was time spent working on virtual assistant tasks? What if they left the timer on and went for a nap instead?

Time Doctor has an inbuilt inactivity tracker to combat this. If there’s been no mouse or keyboard activity for three minutes, the app will assume the VA is on a break and pause the timer. This way, you’ll only be billed for time when the employee was actively working.

Your VAs could be on social media while billing you! That’s why Time Doctor has website monitoring capabilities.

Here’s how you go about it:

1. You can set up a list of non-work related sites – such as Facebook, Twitter and so on.
2. If the VA accesses any of these sites when the task timer is on, they’ll be met with a pop-up asking them if they’re still working
3. Usually, this is a good enough deterrent to get them back to work
4. Nevertheless, you’ll get a poor time use report  for your VA which includes when they accessed a blacklisted site and how long they spent on it

   This way, you’re only paying for hours actively worked on the task you’re paying for.

You’ll have access to detailed reports on all your VAs and how they’ve spent their time. This way, you can keep a check on them at all times.

Here are a few of them:

Time sheet report displays the total billable time your virtual professionals have spent in a day on tasks.

Timely daily report  is a minute-by-minute breakdown of every activity done by a virtual office assistant on a daily basis. This can easily be downloaded as an Excel sheet for records.

This gives you an idea of how long a VA worked on a particular project in a day. This is useful when you virtual office assistant works on different projects.